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Pocket Moleskine GTD System

Czar's picture

In this brief blog entry you may reference how and why to use a standard ruled pocket size Moleskine notebook in an attempt to create a useful Getting Things Done (GTD) system. While the how will follow this paragraph, the why is equally important. Because the old mantra “mind like water” is an insightful one, the practice is often more difficult then needed. Even if you actively practice the collection of thoughts, ideas, and actions the use of asystem maybe be invaluable.

The Tools
Ruled pocket sized Moleskine notebook
Pilot G-2 Pro gel pen
Pilot EXTRA FINE ink refill
Ruler
Post-It sticky tabs

What to Do
The first thing I did was divide the Moleskine into the necessary categories. According to Dave Allen, separation of mental tasks and categories is a must. To be included in this system is;

Projects
Calendar
Next Actions
Someday/Maybe
Waiting For
Project Reference (notes)
I plan on using this Moleskine for at least one year (plus) so 64’ish leafs are required for a week-at-a-glace calendar, 10+ leafs for projects, and then 20’ish leafs are left over forproject support notes.

How to Do It
Starting with the first page, label this Projects + Someday/Maybe. In here I also divided the page in half using a vertical line so that I may record 40 items per/page rather then 20. Like so;

PROJECTS & SOMEDAY/MAYBE… (PG 1-20)
Separation of mental tasks and categories is a must.
               LEFT PAGE             SPINE             RIGHT PAGE
-------------------------------------------------------------------------------
|PROJECTS          |SOMEDAY/MAYBE     |-|PROJECTS          |SOMEDAY/MAYBE     |
|---------         |---------         |-|---------         |---------         |
|[x]publish GTD    |[ ]visit japan    |-|[ ]               |[ ]               |
|[x]clean closet   |[ ]               |-|[ ]               |[ ]               |
|[ ]write book     |[ ]               |-|[ ]               |[ ]               |
|[ ]               |[ ]               |-|[ ]               |[ ]               |
-------------------------------------------------------------------------------

Then count 10 leafs and place a tab for your calendar/next+actions. Here I plotted out a rudimentary calendar system on the left page (Mon-Fri) and a Next Actions (plus sat-sun) chart on the right page. While Each day receives four lines I am only drafting a few weeks in advanced to redefine the system as I go.

CALENDAR AND NEXT ACTIONS (PG 22-126~)
           LEFT PAGE                  SPINE             RIGHT PAGE       
---------------------------------------------------------------------------------
|AUGUEST 2006                          |-|                               WEEK33 |
|--------------------------------------|-|--------------------------------------|
|{ 21 MONDAY     }|[ ]                 |-|{ 26 SATURDAY   }|{ 27 SUNDAY        }|
|[x]@noon meeting |[ ]                 |-|[ ]              |[ ]                 |
|[ ]              |[ ]                 |-|[ ]              |[ ]                 | 
|[ ]              |[ ]                 |-|[ ]              |[ ]                 |
|--------------------------------------|-|[ ]              |[ ]                 |
| { 22 TUESDAY   }|[ ]                 |-|--------------------------------------|
|[ ]              |[ ]                 |-|||NEXT ACTION    |||WAITING FOR       |
|[ ]              |[ ]                 |-|--------------------------------------|
|[ ]              |[ ]                 |-|[x]visit k-mart  |[ ]appraisal re bob |
|--------------------------------------|-|[ ]wash the car  |[ ]                 |
| { 23 WEDNESDAY }|[ ]                 |-|[ ]              |[ ]                 |
|[ ]@9 call Joel  |[ ]                 |-|[ ]              |[ ]                 |
|[ ]Joel's BDAY 29|[ ]                 |-|[ ]              |[ ]                 |
|[ ]              |[ ]                 |-|[ ]              |[ ]                 |
|--------------------------------------|-|[ ]              |[ ]                 |
| { 24 THRUSDAY  }|[ ]                 |-|[ ]              |[ ]                 |
|[ ]              |[ ]                 |-|[ ]              |[ ]                 |
|[ ]              |[ ]                 |-|[ ]              |[ ]                 |
|[ ]              |[ ]                 |-|[ ]              |[ ]                 |
|--------------------------------------|-|[ ]              |[ ]                 |
| { 25 FRIDAY    }|[ ]                 |-|[ ]              |[ ]                 |
|[ ]              |[ ]                 |-|[ ]              |[ ]                 |
|[ ]              |[ ]                 |-|[ ]              |[ ]                 |
|[ ]              |[ ]                 |-|[ ]              |[ ]                 |
---------------------------------------------------------------------------------

Mokeskine GTD Cal: Self drawn Cal

And lastly count at least 52 leafs from the start of the calendar (or more) and then place another tab to mark the start of your project notes and reference area.

~Fin http://czarism.com/pocket-moleskine-gtd-system

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